Top 5 Reasons to Shred Your Important Business Documents in Centralia MO 65240
In today’s day and age, every business accumulates and maintains sensitive information. Even though many businesses are making the shift to keeping data in an electronic format, there are still many businesses that store paper files. If you are one of those businesses in Boone county, you may be wondering what to do with those significant documents when they are no longer needed. Customer lists, payroll records, and credit card information are all things that should be shredded when you are ready to get rid of them. Wondering why it is so necessary to shred important business documents? Here are the top five reasons from Information Management and Securities:
1. Prevent identity theft
In 2012, around 16.6 million U.S. residents older than 16 were victims of at least one identity theft incident based on the Bureau of Justice Statistics. In order to protect your workers, your customers, and your business, it is vital that you shred documents when they are no longer needed. When these documents remain in your possession, it is essential that you store them in a safe and protected location.
2. Protect your customers
Going along with the point above, its essential that you do everything you can to protect your customers identities. Although you should not be writing down credit card information, if you do, it is essential that you shred this info at once. The same thing goes for any documents that have sensitive customer information on it.
3. It is the law
Legislation about information privacy and security is becoming more and more rigorous in MO, and it continues to be strictly enforced. Penalties can be serious for businesses that fail to abide by these regulations. You've got a duty to shield your customers’ personal and secure information, and if you don't, you’re at risk of getting fines for mishandling customer information.
4. Protect your workers
Employees have a legal right to privacy, and they expect that you will keep their personal information protected. Where are you discarding voided checks, old pay stubs, time cards, health records, copies of photo IDs and social security cards? If you are merely throwing them in the trash can, you are not doing everything you can to make sure that your employees’ privacy and identity are protected. Shredding these documents is a far better alternative to just throwing them away.
5. You will save space
Do you really need all of those papers that are accumulating in your office? If you have paper taking up coveted “real estate” in your office, think about shredding those documents instead. By shredding all those unnecessary documents, you will create extra space in your office for other, more important things.
Documents you should be shredding
Wondering what types of documents should go through the shredder? Listed below are some examples:
• Tax returns
• Photo IDs
• Bank statements
• Voided checks
• Employee pay stubs
• Credit card info
• Copies of sales receipts
• Documents that contain sensitive info like name, address, phone number, or email
• Employment records
If you think your Centralia MO business could benefit from the shredding services of IMS, contact them at their office in Mexico, MO.